Charity and Special Events
Privileges & Allowable Locations | Liquor For Event
Do I Need a Liquor License?
A license is required to deal in liquor in the state of Arizona. If your organization will purchase, store, serve, or provide liquor, you will be dealing in liquor and will need to be licensed.
Application Process & KitNOTICE:
Special Event applications must be received by the Department of Liquor 10 days prior to the event.
You may apply for a special event (series 15) liquor license if your organization is one of the following: (A.R.S. §4-203.02(E))
- a political party or campaign committee supporting a candidate for public office or a ballot measure,
- an organization formed for a specific charitable or civic purpose,
- a fraternal organization in existence for over five years with a regular membership or a religious organization.
Application is required only to the State of Arizona (not the local government of the city, town or municipality where the event will take place) if the following apply: (A.R.S. §4-203.02(B) and (C))
- the event will be held at a location with an active Arizona liquor license, AND
- the event will operate only on the approved premises diagramed on the application on file at the Department of Liquor, AND
- attached to the application is a document provided by the location licensee that suspends the license. The document must include the following:
- the license number be suspended, and
- dates and times that coincide exactly with the event dates/times, and
- the licensees printed name, signed name, and current daytime contact phone number, and
- is on letterhead or the licensees business card securely attached.
For applications requiring local government approval, allow 60-days to process the License. For applications requiring only state approval, the application must be received no less than ten (10) days prior to the event. (A.R.S. §4-203.02(D)). The state will take approximately 7 - 10 business days to issue the license. It is recommended that the $25 per day fee be submitted to the state with your application.
After you have submitted the application to the state, you may check the status on the Department of Liquor website "License Search" tab.
A location may hold no more than twelve (12) special events per calendar year unless the following apply: (A.R.S. §4-203.02(D))
- the location is unlicensed, and
- the location is owned, operated, leased, managed or controlled by:
- the United States, or
- this state, or
- a city, town or county of this state.
The fee for the license is $25 per day. Qualifying organizations may be granted a Special Event license for no more than 10 days in a calendar year per organization. Events shall be held on consecutive days and at the same location or additional licenses will be required. (A.A.C. R19-1-205(C)). A Special Event License authorizes the sale of all types of spirituous liquor for the period authorized and is automatically terminated upon closing of the last day of the event or the expiration of the license, whichever occurs first.
On-sale special event licensees where liquor will be consumed only at the event and no liquor will leave the premises must receive at least twenty-five percent of the gross revenues from the special event's liquor sales. All expenses shall be supported by written contracts, invoices or receipts, which shall be supported by a contract between the parties to be supplied at the time of application. (A.R.S. §4-203.02(I))Links to the application kit, licensee training, and volunteer training information:
The Special Event (series 15) License application kit may also be accessed on the Department of Liquor website on the top navigation bar under the tab titled "application kits and forms." Find the dropdown tab titled "Application Kits" and scroll down to Special Event Permit (series 15). Included are FAQs, the application, and more information about this temporary license.
Responsibilities of Special Event Licensees
|R19-1-318||Responsibilities of a Special Event Licensee||View|
Privileges & Allowable Locations
A Special Event (Series 15) Liquor License is a temporary license which allows the qualifed organization to serve wine, beer, and/or spirits for consumption at the event and, in some cases, liquor in the original, sealed container may be offered in an auction or raffle.
If a special event is to be held at a private or business location other that that of the qualified organization, a Letter of Agreement must be submitted by the organization holding the event as part of the Special Event Application. In the Letter of Agreement the owner/responsible party for the property will:
- agree to hold a special event serving liquor on the property;
- attach a diagram of the licensed location as submitted with the application and illustrate the specific area where the event will be held;
- clearly state the date and hours of the event.
If a special event is to be held at a location with an active liquor license, a Letter of Agreement must be submitted by the organization holding the event as part of the Special Event Application. On letterhead and/or signed by the licensee or agent, the Letter of Agreement will:
- include the name and license number of the licensed location where the event will be held;
- agree to suspend all or a portion of the liquor license for the special event;
- attach a diagram of the licensed location as submitted with the application and illustrate the specific area where the event will be held and what areas of the licensed location will be suspended;
- clearly state the date and hours of the event which will correspond with suspension of the license.
An organization selling spirituous liquor under a special event license pursuant to subsection A, paragraph 1 of this section shall purchase such spirituous liquor from the holder of a license authorized to sell off sale, or, in the case of a nonprofit organization which has obtained a special event license for the purpose of charitable fund raising activities, the nonprofit organization may receive the spirituous liquor from a wholesaler as a donation, except that a licensee licensed pursuant to subsection A, paragraph 2 of this section may receive spirituous liquor from a donor when the donor receives no remuneration or payment of any kind, directly or indirectly, other than any tax benefits that might result. (A.R.S. §4-203.02(H) and (J))
To ensure that your organization meets the requirements to hold a raffle, please review A.R.S. §13-3302(B), (C) and (D).
Liquor For Event
There are two different types of special events and each event type must obtain the liquor that will be offered in a different manner. The two types of special events are:
- on-sale (where liquor is sold and consumed on the licensed premises diagrammed in the special event application)(A.R.S. §4-203.02(I)); and
- off-sale (where liquor is auctioned in the original container for later consumption, not at the event)(A.R.S. §4-203.02(H) and (J)).
Before you got to the next step, determine which type of event you'll be holding
For an off-sale special event you have one option:
- to receive liquor from a donor who receives no remuneration other than tax benefits.
For an on-sale special event you have two options:
- to purchase liquor from an Arizona licensed liquor retail store, or;
- to receive liquor donated by an Arizona licensed liquor wholesaler.